Tobira Holdings Co., Ltd. (hereinafter referred to as “the Company”) hereby
declares that, in order to ensure the proper handling of personal information
used in the course of its business, it will comply with applicable laws,
regulations, and other standards relating to the protection of personal
information, and will establish, implement, maintain, and continuously improve
its own internal systems and rules.
1．In order to implement this declaration, we will
ensure that all officers, employees, temporary staff, and other related
parties are informed of and comply with applicable laws and regulations,
including the Act on the Protection of Personal Information, and we will
continue to maintain and improve its efforts in this regard.
2．The basic principles of our personal
information protection are as follows:
(1)Prohibition of Improper Collection
When collecting personal information, we shall do so by lawful and fair
means and prohibits the collection of personal information by improper
methods.
(2)Prohibition of Use Beyond the Intended
Purpose
When using personal information, we shall limit such use to the scope of the
stated purposes of use and prohibits use beyond such scope.
(3)Ensuring Security
In handling personal information, we pay due attention to security
management and prohibit the input, output, storage, transportation,
transmission, or disposal of personal information in any manner that does
not ensure its security.
(4)Respect for the Rights of Customers
We recognize that customers, as the data subjects of their personal
information, have the right to request disclosure, correction, suspension of
use, and other actions regarding their personal information, and we will
respond to such requests in accordance with applicable laws and
regulations.
3．Matters Relating to Acquisition of Personal
Information
We will clearly specify the purpose of use when acquiring personal
information and, with the customer’s consent, acquire such information by
lawful and fair means only to the extent necessary to achieve the purpose of
use specified in advance. If it becomes necessary to use personal
information beyond the scope of the stated purpose, we will inform the
customer accordingly and obtain the customer’s consent in advance.
In addition, we do not sell products or services intended for minors, and we
do not knowingly collect personal information from minors. Any personal
information relating to a minor will be handled only after obtaining the
minor’s confirmation and consent, as well as the consent of the minor’s
parent or legal guardian.
4．Purposes of Use
We will use the personal information we acquire for the following
purposes:
(1)To provide services to customers
(2)To contact customers for purposes such as
confirming reservation details
(3)To ship products, process payments and
settlements, and provide guidance and confirmations related to
transactions
(4)To provide information, advertisements,
promotional materials, and questionnaires regarding our business operations
and those of our business partners
(5)To understand the use of our facilities,
products, and services and those of our business partners, and to improve
and develop such facilities, products, and services
(6)To improve our website and our services and
products
(7)To carry out other operations incidental or
related to the above purposes of use
(8)To respond in accordance with laws and
regulations or notices, guidance, or instructions from administrative
authorities
5．Provision to Third Parties
We may provide customers’ personal information handled by us to third
parties in the following cases:
(1)Where our affiliated service providers
(including, but not limited to, catering companies and cleaning companies)
perform their services
6．Matters Concerning Shared Use
We may share the personal information we hold within the scope necessary to
achieve the purposes set forth in Section 4 above. Personal information
subject to shared use will be managed responsibly by our personal
information protection manager. For inquiries regarding the details of such
shared use, please contact the office set forth in Section 7 below.
(1)Items of personal information to be
shared
Address, name, company name, telephone number, email address, and any other
information necessary for providing services to customers
(2)Scope of parties with whom personal information will
be shared
Myojinkan Co., Ltd. (our group company)
(3)Purposes of use by parties sharing the personal
information
①Sharing guest registry information
②Other operations incidental or related to the above purposes of use
(4)Contact for Inquiries Regarding the Handling of Personal Information
Tobira Holdings Co., Ltd.
Tobira Collection
7．Contact Information for Inquiries Regarding Personal
Information
We manage our customers’ personal information so that it is kept as accurate
and up to date as possible. If a customer requests disclosure, correction,
suspension of use, or any other request relating to personal information, we
will respond through the contact office below.
Tobira Holdings Co., Ltd.
(Contact Office) +81-263-88-3266 (Main Line)
09:00–18:00 / Excluding Saturdays, Sundays, and public holidays
8．Changes to this Policy
The contents of this Policy may be changed without prior notice due to
amendments to laws and regulations, changes in social standards, or other
reasons.
